Guides
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6 min read
How to find the busywork hiding in your week
A simple audit that shows where your team’s hours really go, and which tasks to automate first.
Written by Maya Okafor
Start with a single week
Ask everyone on the team to note every task they repeat more than twice. Don’t judge the list yet. The goal is to see the shape of the work, not to fix it on day one.
Most teams are surprised by how much time goes to copying data between tools, chasing approvals and sending the same status update in three different places.
Sort by effort and frequency
Plot each task on two axes: how often it happens and how long it takes. The tasks that are frequent and tedious are your first automation candidates. Start with one, measure the time it saves, then move to the next.
A note on judgement
Keep people in the loop for anything that needs context or care. Automation should take the routine off their plate, not the decisions.
Free for small teams, forever
Make work flow naturally.
Start with a template or a blank canvas. Your first workflow can be running before your next meeting.